Select Whether a View Is a Default View
Making a view a default
view causes SharePoint to display that view when users navigate to the
list or document library. Because that setting affects all users, and
not just you, this option is valid only for public views because
personal views are visible only to you and not to other users.
Select Whether a View Is a Personal View or Public View
The option to choose
between a public view and a personal view is a very important one. If
you have the necessary permissions to create public views, consider
carefully before creating a view as a public one. After all, creating
too many views can confuse the other users of that list or library. If
you are creating a view for your own use, it is better to keep the view
private.
Tip
Naming
a view is very important. You will want to know how the view is
different when selecting the view from the view picker, and the only
thing you see there is the view name. However, you should avoid long
names because they are hard to read in the view picker.
If you do not have
permissions to create public views, the option to create one is grayed
out, and you are able to choose only to create a personal view.
After you fill in the name
for the view and select whether it is a personal or public one (and if
it is public, whether it should be the default), save the view by
clicking OK. The view is created, and you can select it from the view
picker. However, you should probably change the view first. The rest of
the tasks in this article explain what you can change in a view.
Create a Calendar View
Calendar views show information
from a list or document library as if this information were events on a
calendar. There must be one date column to define as the start date
column and one column to define as the end date—the time interval. It
is enough to have one column to be both the start and end dates. For
example, in a document library, you can create a calendar view that
shows the documents based on the day they were created (see Figure 4).
To create a calendar
view, select the Calendar View type. The first two options in the view
setting screen are similar to those of the standard view: naming the
view and selecting whether it is going to be a default view and whether
it is a personal or public view .
Next, choose the columns on
which the time interval in the calendar will be based. For example, in
a document library, to create a calendar view based on the created date
of the document, select the Created column for both the beginning and
end (see Figure 5).
As
another example, for a tasks list, you can choose the start date of the
task as the start column and the due date as the end column to create a
view that shows the tasks in a calendar-style view.
Calendar views have three subviews: the daily view, which shows each day separately (see Figure 6); the weekly view, which shows week by week (see Figure 7); and the monthly view, which shows the entire month (refer to Figure 4).
These subviews are part of the
view itself and are all configured as part of creating the calendar
view.
